Space management software is essential in today’s hybrid workplace. We explain what space management software is and why your organization needs it.
How Does Space Management Software Work?
Would it be helpful to have a complete view of your entire workspace inventory and user data?
With space management software, you can see your entire inventory of space from every angle.
Using Workspace management software, your company can manage, audit, and track its physical inventory. Automated technology functions like a managing platform, offering a suite of features to help manage space efficiently.
The simple and intuitive interface of this solution makes it easy for managers to learn about their company’s space usage.
Adaptive space management software allows you to:
- Check the occupancy of your workspace in real-time
- Any advance reservations for conference rooms or desks should be flagged
- Organize workflows and manage office visits for different hybrid employees based on their availability
- Whenever employees are on site, monitor their sign-in and sign-out times
- The latest updates should be communicated to all team members, regardless of their location
- Contactless, QR-based digital passes can be used to manage visitors on office premises
- Implement maintenance services according to needs
Employees use the space management software like a console, which provides output based on commands.
In addition, most space management software can be accessed via the web and mobile apps. The program asks the user to select workplace preferences based on location, space availability, purpose, occupancy time, and capacity.
Space management software serves as a channel of communication between managers and employees. It also ensures efficient space allocation and inventory usage. However, the solution does much more than that.
Workspace Management Software For Modern Workspaces
Though the traditional role of the office has changed, new work settings have emerged. These include coworking spaces, satellite offices, and hot desks.
Nevertheless, these settings were questioned early on. Despite this, these office spaces are getting the job done quite well, as evidenced by these productivity statistics.
The number of employees requesting flexible working spaces is increasing. Furthermore, if you do not meet the employee preferences, they will quit.
What does the future of the office look like? The office is looking dynamic at the moment. The company is considering hot desks instead of traditional cubicles. Reimagining how employees occupy these workspaces may be the only way forward.
Effective space planning becomes crucial at this point. This necessitates the use of space management software. Managers are also looking for such solutions for cost savings, employee experience, and scenario planning.
The future office is now a dynamic entity. Getting people back into the office is no longer the only goal. However, it is also about creating a healthy workplace, correcting workplace inequities, and supporting employee well-being.
It is about optimizing costs for a reduced real estate footprint, beyond cutting costs. Most companies bear the second-largest expense in terms of office leases and operating costs.
Moreover, with manual workspace operations, many fingers are crossed. Because of this, it is almost impossible to have a holistic view of your physical premises and how your employees use them.
Similarly, space management software provides the solution.